DATA PRIVACY NOTICE
We take your privacy very seriously and we ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal data, your rights in relation to your personal data and on how to contact us and supervisory authorities in the event you have a complaint.
Who we are
TMG Fitness and Personal Training collects, uses and is responsible for certain personal data about you. When we do so we are required to comply with data protection regulations and we are responsible as a data controller of that personal data for the purposes of those laws.
mention "TMG", "we
" or "our
" we are referring to TMG Fitness and Personal Training
We provide you with fitness classes and tailored fitness and personal training solutions to promote your health, wellbeing and fitness.
The personal data we collect and use
In the course of providing our services we may collect the following personal data when you provide it to us:
- Name and Address
- contact information
- Date of birth
- identity information
- Family / Lifestyle details
- Health information
- Employment information
How we use your personal data
The below table sets out:
- how we use your personal data
- the lawful bases upon which we collect and use your personal data
who we routinely share your personal data
|Rationale/Reason for Processing
|Lawful Basis for Processing
|Third party recipients linked to that activity
- to inform you about TMG Fitness classes
- to provide you with fitness classes and events
|BookWhen for booking process
Website for booking process
PayPayl and Stripe for processing payments
- to inform you about fitness and personal training
- to provide you with fitness and personal training
|Performance of a Contract
- respond to queries and requests for information
- review medical history for potential issues with training
|Performance of a Contract
Special category data and criminal records data
Certain types of personal data are considered more sensitive and so are subject to additional levels of protection under data protection legislation. These are known as ‘special categories of data’ and include data concerning your health, racial or ethnic origin, genetic data and sexual orientation. Data relating to criminal convictions or offences is also subject to additional levels of protection.
We may collect:
- health and lifestyle information.
We may use personal data we hold about you to help us identify, tailor and provide you with details of products and services from us that may be of interest to you. We believe we have a legitimate business reason to do this and will do so in accordance with any marketing preferences you have provided to us.
You can opt out of receiving marketing at any time. If you wish to amend your marketing preferences please contact us:
By phone: 07717 855485
By email: firstname.lastname@example.org
By Facebook Messenger: TMG Fitness & Personal Training
By Post: 76 Flowerhill Way, Istead Rise, Kent, DA13 9DQ
How long your personal data will be kept
We will hold your personal data indefinitely for the purposes of continuing to provide services and potentially provide future services, unless you specifically request for the data to be erased.
Transfer of your information out of the EEA
We will not transfer your personal data outside of the European Economic Area or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.
You have legal rights under data protection regulation in relation to your personal data. These are set out under the below headings:
- To access personal data
- To correct / erase personal data
- To restrict how we use personal data
- To object to how we use personal data
- To ask us to transfer personal data to another organisation
- To object to automated decisions
- To find out more about how we use personal data
We may ask you for proof of identity when making a request to exercise any of these rights. We do this to ensure we only disclose information or change your details where we know we are dealing with the right individual.
We will not ask for a fee, unless we think your request is unfounded, repetitive or excessive. Where a fee is necessary, we will inform you before proceeding with your request.
We aim to respond to all valid requests within one month. It may however take us longer if the request is particularly complicated or you have made several requests. We will always let you know if we think a response will take longer than one month.
To access personal data
You can ask us to confirm whether or not we have and are using your personal data. You can also ask to get a copy of your personal data from us and for information on how we process it.
To rectify / erase personal data
You can ask that we rectify any information about you which you believe is incorrect. We will be happy to rectify such information but would need to verify the accuracy of the information first.
You can ask that we erase your personal data if you think we no longer need to use it for the purpose we collected it from you.
You can also ask that we erase your personal data if you have either withdrawn your consent to us using your information or exercised your right to object to further legitimate use of your information.
To restrict our use of personal data
You can ask that we restrict our use of your personal data in certain circumstances, for example
- where you think the information is inaccurate and we need to verify it;
- where our use of your personal data is not lawful but you do not want us to erase it;
- where the information is no longer required for the purposes for which it was collected but we need it to establish, exercise or defend legal claims; or
- where you have objected to our use of your personal data but we still need to verify if we have overriding grounds to use it.
We can continue to use your personal data following a request for restriction where we have your consent to use it; or we need to use it to establish, exercise or defend legal claims, or we need to use it to protect the rights of another individual or a company.
To object to use of personal data
You can object to any use of your personal data which we have justified on the basis of our legitimate interest, if you believe your fundamental rights and freedoms to data protection outweigh our legitimate interest in using the information. If you raise an objection, we may continue to use the personal data if we can demonstrate that we have compelling legitimate interests to use the information.
To request a transfer of personal data
You can ask us to provide your personal data to you in a structured, commonly used, machine-readable format, or you can ask to have it transferred directly to another data controller (e.g. another company).
You may only exercise this right where we use your personal data in order to perform a contract with you, or where we asked for your consent to use your personal data. This right does not apply to any personal data which we hold or process outside automated means.
You can contact us for more information
If you are not satisfied with the level of information provided in this privacy notice, you can ask us about what personal data we
have about you, what we
use your information for, who we disclose your information to, whether we transfer it abroad, how we protect it, how long we keep it for, what rights you have, how you can make a complaint and where we got your data from.
If you would like to exercise any of the above rights, please:
- email or write to email@example.com or 76 Flowerhill Way, Istead Rise, Kent, DA13 9DQ
- contact us on our facebook page or on facebook messenger
Keeping your personal data secure
We have appropriate security measures in place to prevent personal data from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Our supervisory authority
If you are not happy with the way we are handling your information, you have a right to lodge a complaint with the Information Commissioners Office (www.ico.org.uk).
We ask that you please attempt to resolve any issues with us before the ICO.
How to contact us
Please contact us if you have any questions about this privacy notice or the information we hold about you.
If you wish to contact us, please send an email to firstname.lastname@example.org or write to 76 Flowerhill Way, Istead Rise, Kent, DA13 9DQ